Business Form Printing | Market, Trends, Growth | Suppliers Analysis

Strategic Sourcing Guide to Business Form Printing Procurement

Overview

A changing ecosystem within the Printed Products market also affects the procurement process, cost dynamics and supplier attractiveness for the buyers of Business Form Printing. Many large and mid-sized companies, especially from legal, financial, healthcare and real estate sectors are still heavily reliant on paper. Off late, there is a growing concern on security of documents - whether printed or stored digitally on a connected printing device. To address this concern, suppliers are coming forward with solutions that offer print and document security and monitoring services.

Buyers prefer to engage suppliers whose offerings span beyond Business Form Printing. The practice brings in several advantages such as rationalization of supplier base, economies of scale and reduced category management cost.

Availability of mobile print solutions where a buyer's employees can use any mobile device to send a document for printing from a remote location has transformed the procurement decisions within overall print management category.

Business Form Printing Procurement Best Practices

As market conditions become more dynamic and procurement practices get more sophisticated, category managers need to be cognizant of the best practices that work for their Business Form Printing category procurement. The report offers a succinct analysis of Business Form Printing procurement best practices.

For example, Buyers should engage with service providers that offer binding and finishing services in a short TAT. This helps in eliminating issues related to scoring, folding, perforating, and binding within the digital printing process.

Buyers prefer to engage with service providers that adopt hedging techniques to mitigate the effects of fluctuations in printing ink prices. The majority of printing inks are primarily derivatives of crude oil, the prices of which are highly volatile. Thus, engaging with service providers that adopt hedging will allow buyers to minimize the impact of price fluctuations pertaining to printing inks during the contract tenure.

Buyers should compare critical capabilities of suppliers based on security policies regarding materials provided, types of printers used, print color guarantees and TAT and onboard those that can offer a one-stop solution.

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Risks in Business Form Printing procurement

Business Form Printing procurement managers also need to proactively identify and mitigate potential risks that can arise in the supply chain or contracts for Business Form Printing procurement. Some examples include:

When requirements of the buyers are not absolutely clear or usage patterns are not stable or predictable, suppliers often build in \"cost buffers\" for unforeseen risks due to a lack of complete understanding on buyer's requirements. This increases the risk of overspending on Business Form Printing
Commercial printing is considered as a manufacturing activity in many countries, and they are required to comply with various laws with respect to environment and human safety. However, non-adherence to any of the international or regional laws can impact the brand image of the supplier as well as result in hefty fines or removal of operating license
Contract-related risks where unfavorable credit terms may severly penalize buyers for delayed payments or entitle the supplier to demand pre-payments or shorten the payment terms are not very common in the category but they do exist in certain situations where buyers' liquidity or financial health is in question

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Who should read this report

The report is intended to serve as a one-stop reference guide for Business Form Printing procurement strategy and offers a perfect blend of category basics with deep-dive category data and insights. Therefore, it is ideal for category beginners looking for “Business Form Printing: Procurement Report 101” as well as for category experts actively tracking the global Business Form Printing procurement market.

You may have just initiated your research to design a winning Business Form Printing procurement strategy, or you may be a category expert looking for strategic insights and updated data.Either ways, the report has your requirements covered.

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Key questions on Business Form Printing procurement answered by this report

Procurement decisions can prove to be costly in the absence of careful deliberation and evaluation of every available option. In fact, more than 90% of the decision makers we work with acknowledge that timely availability of up-to-date category intelligence can help them make better purchasing decisions. More than 80% of them believe that in-house category intelligence needs to be updated periodically to achieve full benefits. If you have read so far, we are quite sure you agree!!

The Business Form Printing procurement report helps take more informed decisions by placing all the critical information and advice at the fingertips of a decision maker. It also specifically answers some of the key questions that we have been routinely asked during our industry outreach initiatives:

What is the spend potential in the Business Form Printing market?
What is the correct price to pay for Business Form Printing? What are the key trends and factors that influence current and future pricing?
Which selection criteria are the most important for Business Form Printing Suppliers Market?
Who are the top Business Form Printing suppliers? What are their cost structures?
Which negotiation levers can reduce Business Form Printing procurement cost ?
What are supplier margins in Business Form Printing market?
What are the best practices for Business Form Printing procurement and what are the potential risks?

SpendEdge Insights has helped procurement professionals and sourcing teams manage multiple spend areas and achieve more than $2 billion in savings. Activate your free account today!

Business Form Printing Category Insights: What is inside

The Business Form Printing market report offers a complete picture of the supply market and analyzes the category from the perspective of both buyers and suppliers. Analysis of the category trends, procurement best practices, negotiation levers and overall category management strategy advisory are interspersed with in-depth data and commentary on spend outlook, pricing ecosystem and supplier landscape drilled down to a region-level coverage.

Data

A key highlight of this report is the in-depth outlook created on Business Form Printing procurement spend and pricing trends. The report further delves deep into the aspects of cost structure, total cost of ownership and supplier margins for Business Form Printing. A dedicated section to supplier profiles and evaluation helps decision makers cast a wider procurement net and identify gaps in existing relationships.

Insights

Along with specific category and supplier intelligence, the publication also includes curated insights on Business Form Printing market trends, price influencers and inherent risks. These insights help the decision makers prepare for market shaping trends in advance and create alternative strategies for changes in the market conditions.

Advisory

Additionally, the report also advises on the best practices and strategies to manage the Business Form Printing category efficiently. Negotiation levers and opportunities are explained in detail along with quantification of their potential. Benchmark KPIs for supplier and buyer performance management are also aggregated to better organize the category objectives. Other themes of advisory include ideal procurement organization structure, enablers to achieve KPIs or category objectives and ideal SLAs to have with suppliers.

Category Ecosystem

Buyer and supplier ecosystem
Competitiveness index
Buyer and supplier power
Threat of new entrants and substitutes

Global and Regional Sourcing Insights

Category spend
Spend growth
Dynamics
Opportunities

Pricing and Cost Analysis

Pricing outlook and data
Drivers of pricing
Cost structure and inputs cost
Total cost of ownership
Pricing models and margins

Cost Saving Opportunities & Negotiation Strategies

Buyer and supplier side levers
Quantified cost saving opportunities
Negotiation strategies and quantified outcome

Procurement Best Practices, Strategy and Enablers

Procurement excellence
Sustainability and innovation
KPIs and category enablers
Risk management and outsourcing

Vendor Analysis

RFx essentials and selection criteria
SLAs
Supplier evaluation metrics
Detailed supplier profiles

Our research is complex, but our reports are easy to digest. Quantitative analysis and exhaustive commentary is placed in an easy to read format that gives you an in-depth knowledge on the category without spending hours to figure out “what does it mean for my company?”

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Category Research Framework

SpendEdge presents a detailed picture of Business Form Printing procurement solutions by way of study, synthesis, and summation of data from multiple sources. The analysts have presented the various facets of the market with a particular focus on identifying the key category influencers. The data thus presented is comprehensive, reliable, and the result of extensive research, both primary and secondary.