Reproduction Equipment | Intelligence Report

Strategic Sourcing Guide to Reproduction Equipment Procurement

Overview

A changing ecosystem within the Printing Machinery and Equipment market also affects the procurement process, cost dynamics and supplier attractiveness for the buyers of Reproduction Equipment. Suppliers expect an increase in OPEX from rising prices of paper and ink which has resulted from rising input costs and to some extent, from shortening supply. Still, declining use of paper and intense competition will offset this incremental cost.

Availability of mobile print solutions where a buyer's employees can use any mobile device to send a document for printing from a remote location has transformed the procurement decisions within overall print management category.

Many large and mid-sized companies, especially from legal, financial, healthcare and real estate sectors are still heavily reliant on paper. Off late, there is a growing concern on security of documents - whether printed or stored digitally on a connected printing device. To address this concern, suppliers are coming forward with solutions that offer print and document security and monitoring services.

Reproduction Equipment Procurement Best Practices

It has become imperative for category managers to remain as agile as possible in terms of their procurement practices. However, it is not always easy to quickly spot and implement alternative practices in a category like Reproduction Equipment. To help quick decision making, this report advises on several procurement best practices that have worked well for category managers.

For example, Engage suppliers that can offer digital print outputs in different dimensions to help increase the visual appeal of printed materials. Service providers should be capable of offering a wide range of dimensional digital print outputs, such as pop-up cubes and multi-dimensional shapes that can expand, fold, and explode, as this increases the visual appeal of the printed product.

Buyers should compare critical capabilities of suppliers based on security policies regarding materials provided, types of printers used, print color guarantees and TAT and onboard those that can offer a one-stop solution.

Buyers can use standard scorecards to evaluate service providers and offer necessary comments to rationalize the given scores. This will help document the decision-making process.

Activate your free account to gain easy access to cutting edge research and insights on consumers, emerging price trends, global and regional suppliers.

Risks in Reproduction Equipment procurement

Reproduction Equipment procurement managers also need to proactively identify and mitigate potential risks that can arise in the supply chain or contracts for Reproduction Equipment procurement. Some examples include:

Commercial printing is considered as a manufacturing activity in many countries, and they are required to comply with various laws with respect to environment and human safety. However, non-adherence to any of the international or regional laws can impact the brand image of the supplier as well as result in hefty fines or removal of operating license
Suppliers depend on various third-party vendors for providing IT support, storage, and distribution of print materials and inputs. Any supply failure on third-party vendor's part may lead to inconsistency and delay in the supply of print materials to buyers. Moreover, these supply inconsistencies may compel suppliers to procure the product from other suppliers at the market price, which could be higher than the contract price. This result in an increase in procurement cost for suppliers
When requirements of the buyers are not absolutely clear or usage patterns are not stable or predictable, suppliers often build in \"cost buffers\" for unforeseen risks due to a lack of complete understanding on buyer's requirements. This increases the risk of overspending on Reproduction Equipment

For detailed insights and complete access to our report library, activate your free account!

Who should read this report

The report is intended to serve as a one-stop reference guide for Reproduction Equipment procurement strategy and offers a perfect blend of category basics with deep-dive category data and insights. Therefore, it is ideal for category beginners looking for “Reproduction Equipment: Procurement Report 101” as well as for category experts actively tracking the global Reproduction Equipment procurement market.

You may have just initiated your research to design a winning Reproduction Equipment procurement strategy, or you may be a category expert looking for strategic insights and updated data.Either ways, the report has your requirements covered.

SpendEdge Insights Subscription

Unlock SpendEdge's comprehensive procurement report collection with ease through our procurement platform.

Subscribe Now

Key questions on Reproduction Equipment procurement answered by this report

Procurement decisions can prove to be costly in the absence of careful deliberation and evaluation of every available option. In fact, more than 90% of the decision makers we work with acknowledge that timely availability of up-to-date category intelligence can help them make better purchasing decisions. More than 80% of them believe that in-house category intelligence needs to be updated periodically to achieve full benefits. If you have read so far, we are quite sure you agree!!

The Reproduction Equipment procurement report helps take more informed decisions by placing all the critical information and advice at the fingertips of a decision maker. It also specifically answers some of the key questions that we have been routinely asked during our industry outreach initiatives:

What is the spend potential in the Reproduction Equipment market?
What is the correct price to pay for Reproduction Equipment? What are the key trends and factors that influence current and future pricing?
Which selection criteria are the most important for Reproduction Equipment Suppliers Market?
Who are the top Reproduction Equipment suppliers? What are their cost structures?
Which negotiation levers can reduce Reproduction Equipment procurement cost ?
What are supplier margins in Reproduction Equipment market?
What are the best practices for Reproduction Equipment procurement and what are the potential risks?

SpendEdge Insights has helped procurement professionals and sourcing teams manage multiple spend areas and achieve more than $2 billion in savings. Activate your free account today!

Reproduction Equipment Category Insights: What is inside

The Reproduction Equipment market report offers a complete picture of the supply market and analyzes the category from the perspective of both buyers and suppliers. Analysis of the category trends, procurement best practices, negotiation levers and overall category management strategy advisory are interspersed with in-depth data and commentary on spend outlook, pricing ecosystem and supplier landscape drilled down to a region-level coverage.

Data

A key highlight of this report is the in-depth outlook created on Reproduction Equipment procurement spend and pricing trends. The report further delves deep into the aspects of cost structure, total cost of ownership and supplier margins for Reproduction Equipment. A dedicated section to supplier profiles and evaluation helps decision makers cast a wider procurement net and identify gaps in existing relationships.

Insights

Along with specific category and supplier intelligence, the publication also includes curated insights on Reproduction Equipment market trends, price influencers and inherent risks. These insights help the decision makers prepare for market shaping trends in advance and create alternative strategies for changes in the market conditions.

Advisory

Additionally, the report also advises on the best practices and strategies to manage the Reproduction Equipment category efficiently. Negotiation levers and opportunities are explained in detail along with quantification of their potential. Benchmark KPIs for supplier and buyer performance management are also aggregated to better organize the category objectives. Other themes of advisory include ideal procurement organization structure, enablers to achieve KPIs or category objectives and ideal SLAs to have with suppliers.

Category Ecosystem

Buyer and supplier ecosystem
Competitiveness index
Buyer and supplier power
Threat of new entrants and substitutes

Global and Regional Sourcing Insights

Category spend
Spend growth
Dynamics
Opportunities

Pricing and Cost Analysis

Pricing outlook and data
Drivers of pricing
Cost structure and inputs cost
Total cost of ownership
Pricing models and margins

Cost Saving Opportunities & Negotiation Strategies

Buyer and supplier side levers
Quantified cost saving opportunities
Negotiation strategies and quantified outcome

Procurement Best Practices, Strategy and Enablers

Procurement excellence
Sustainability and innovation
KPIs and category enablers
Risk management and outsourcing

Vendor Analysis

RFx essentials and selection criteria
SLAs
Supplier evaluation metrics
Detailed supplier profiles

Our research is complex, but our reports are easy to digest. Quantitative analysis and exhaustive commentary is placed in an easy to read format that gives you an in-depth knowledge on the category without spending hours to figure out “what does it mean for my company?”

❮ ❯

Category Research Framework

SpendEdge presents a detailed picture of Reproduction Equipment procurement solutions by way of study, synthesis, and summation of data from multiple sources. The analysts have presented the various facets of the market with a particular focus on identifying the key category influencers. The data thus presented is comprehensive, reliable, and the result of extensive research, both primary and secondary.