Photocopier Toner | Intelligence Report

Strategic Sourcing Guide to Photocopier Toner Procurement

Overview

Several macro changes in the dynamics of overall Printing Machinery and Equipment as well as Photocopier Toner procurement trends are poised to change the business practices and procurement thumb rules. Rapid digitization of workspace and work processes has significantly reduced the use of paper in corporate world and therefore, industry has seen a consistent decline of print volumes. Still, the term \"paperless office\" will take years to become a common phenomenon. Print is here to stay and will co-exist with the digital document solutions in a \"paper-light\" corporate world.

Buyers prefer to engage suppliers whose offerings span beyond Photocopier Toner. The practice brings in several advantages such as rationalization of supplier base, economies of scale and reduced category management cost.

High procurement costs put a hindrance for buyers looking for upgrading or replacing a printing asset. As an alternative, suppliers are offering cost-effective re-engineering capabilities such as retrofitting of existing equipment with new systems.

Category managers need to take note of the potential of these developments and reassess the changes required in their procurement practices.

Photocopier Toner Procurement Best Practices

Sometimes, procurement functions are unable to timely alter their practices while responding to market conditions. Industry experts acknowledge that periodically reviewing procurement best practices and adopting learnings from across procurement categories can help procurement teams respond to market needs in a more agile way. This report combines our experience of other categories with Photocopier Toner procurement insights and hand picks best practices that can work for category managers delving in this market.

For example, Buyers prefer to engage with service providers that adopt hedging techniques to mitigate the effects of fluctuations in printing ink prices. The majority of printing inks are primarily derivatives of crude oil, the prices of which are highly volatile. Thus, engaging with service providers that adopt hedging will allow buyers to minimize the impact of price fluctuations pertaining to printing inks during the contract tenure.

Buyers should assess factors such as their overall printing requirements, quality of prints required, and need to repeat orders. Such information can be used to take a decision on choosing between a domestic service provider or an offshore service provider based in a low-cost country. Buyers can also choose to attain a balance between offshoring and domestic engagement to optimize their cost-saving opportunities.

Cross-platform color management refers to the management of colors among computer operating systems. Cross-platform color management helps in translating color across different devices with the help of color profiles. Buyers should asses the capability and compatibility of a supplier's solution for cross-platform color management.

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Risks in Photocopier Toner procurement

Photocopier Toner procurement managers also need to proactively identify and mitigate potential risks that can arise in the supply chain or contracts for Photocopier Toner procurement. Some examples include:

Suppliers depend on various third-party vendors for providing IT support, storage, and distribution of print materials and inputs. Any supply failure on third-party vendor's part may lead to inconsistency and delay in the supply of print materials to buyers. Moreover, these supply inconsistencies may compel suppliers to procure the product from other suppliers at the market price, which could be higher than the contract price. This result in an increase in procurement cost for suppliers
Commercial printing is considered as a manufacturing activity in many countries, and they are required to comply with various laws with respect to environment and human safety. However, non-adherence to any of the international or regional laws can impact the brand image of the supplier as well as result in hefty fines or removal of operating license
Contract-related risks where unfavorable credit terms may severly penalize buyers for delayed payments or entitle the supplier to demand pre-payments or shorten the payment terms are not very common in the category but they do exist in certain situations where buyers' liquidity or financial health is in question

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Who should read this report

The report is intended to serve as a one-stop reference guide for Photocopier Toner procurement strategy and offers a perfect blend of category basics with deep-dive category data and insights. Therefore, it is ideal for category beginners looking for “Photocopier Toner: Procurement Report 101” as well as for category experts actively tracking the global Photocopier Toner procurement market.

You may have just initiated your research to design a winning Photocopier Toner procurement strategy, or you may be a category expert looking for strategic insights and updated data.Either ways, the report has your requirements covered.

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Key questions on Photocopier Toner procurement answered by this report

Procurement decisions can prove to be costly in the absence of careful deliberation and evaluation of every available option. In fact, more than 90% of the decision makers we work with acknowledge that timely availability of up-to-date category intelligence can help them make better purchasing decisions. More than 80% of them believe that in-house category intelligence needs to be updated periodically to achieve full benefits. If you have read so far, we are quite sure you agree!!

The Photocopier Toner procurement report helps take more informed decisions by placing all the critical information and advice at the fingertips of a decision maker. It also specifically answers some of the key questions that we have been routinely asked during our industry outreach initiatives:

What is the spend potential in the Photocopier Toner market?
What is the correct price to pay for Photocopier Toner? What are the key trends and factors that influence current and future pricing?
Which selection criteria are the most important for Photocopier Toner Suppliers Market?
Who are the top Photocopier Toner suppliers? What are their cost structures?
Which negotiation levers can reduce Photocopier Toner procurement cost ?
What are supplier margins in Photocopier Toner market?
What are the best practices for Photocopier Toner procurement and what are the potential risks?

SpendEdge Insights has helped procurement professionals and sourcing teams manage multiple spend areas and achieve more than $2 billion in savings. Activate your free account today!

Photocopier Toner Category Insights: What is inside

The Photocopier Toner market report offers a complete picture of the supply market and analyzes the category from the perspective of both buyers and suppliers. Analysis of the category trends, procurement best practices, negotiation levers and overall category management strategy advisory are interspersed with in-depth data and commentary on spend outlook, pricing ecosystem and supplier landscape drilled down to a region-level coverage.

Data

A key highlight of this report is the in-depth outlook created on Photocopier Toner procurement spend and pricing trends. The report further delves deep into the aspects of cost structure, total cost of ownership and supplier margins for Photocopier Toner. A dedicated section to supplier profiles and evaluation helps decision makers cast a wider procurement net and identify gaps in existing relationships.

Insights

Along with specific category and supplier intelligence, the publication also includes curated insights on Photocopier Toner market trends, price influencers and inherent risks. These insights help the decision makers prepare for market shaping trends in advance and create alternative strategies for changes in the market conditions.

Advisory

Additionally, the report also advises on the best practices and strategies to manage the Photocopier Toner category efficiently. Negotiation levers and opportunities are explained in detail along with quantification of their potential. Benchmark KPIs for supplier and buyer performance management are also aggregated to better organize the category objectives. Other themes of advisory include ideal procurement organization structure, enablers to achieve KPIs or category objectives and ideal SLAs to have with suppliers.

Category Ecosystem

Buyer and supplier ecosystem
Competitiveness index
Buyer and supplier power
Threat of new entrants and substitutes

Global and Regional Sourcing Insights

Category spend
Spend growth
Dynamics
Opportunities

Pricing and Cost Analysis

Pricing outlook and data
Drivers of pricing
Cost structure and inputs cost
Total cost of ownership
Pricing models and margins

Cost Saving Opportunities & Negotiation Strategies

Buyer and supplier side levers
Quantified cost saving opportunities
Negotiation strategies and quantified outcome

Procurement Best Practices, Strategy and Enablers

Procurement excellence
Sustainability and innovation
KPIs and category enablers
Risk management and outsourcing

Vendor Analysis

RFx essentials and selection criteria
SLAs
Supplier evaluation metrics
Detailed supplier profiles

Our research is complex, but our reports are easy to digest. Quantitative analysis and exhaustive commentary is placed in an easy to read format that gives you an in-depth knowledge on the category without spending hours to figure out “what does it mean for my company?”

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Category Research Framework

SpendEdge presents a detailed picture of Photocopier Toner procurement solutions by way of study, synthesis, and summation of data from multiple sources. The analysts have presented the various facets of the market with a particular focus on identifying the key category influencers. The data thus presented is comprehensive, reliable, and the result of extensive research, both primary and secondary.