Printed Forms | Market, Trends, Growth | Suppliers Analysis

Strategic Sourcing Guide to Printed Forms Procurement

Overview

Several macro changes in the dynamics of overall Printed Products as well as Printed Forms procurement trends are poised to change the business practices and procurement thumb rules. Suppliers expect an increase in OPEX from rising prices of paper and ink which has resulted from rising input costs and to some extent, from shortening supply. Still, declining use of paper and intense competition will offset this incremental cost.

Buyers prefer to engage suppliers whose offerings span beyond Printed Forms. The practice brings in several advantages such as rationalization of supplier base, economies of scale and reduced category management cost.

Availability of mobile print solutions where a buyer's employees can use any mobile device to send a document for printing from a remote location has transformed the procurement decisions within overall print management category.

Category managers need to take note of the potential of these developments and reassess the changes required in their procurement practices.

Printed Forms Procurement Best Practices

The report discusses in detail the best practices that have served well the category managers responsible for Printed Forms procurement.

For example, Buyers can use standard scorecards to evaluate service providers and offer necessary comments to rationalize the given scores. This will help document the decision-making process.

Buyers should engage with service providers that offer binding and finishing services in a short TAT. This helps in eliminating issues related to scoring, folding, perforating, and binding within the digital printing process.

Buyers should engage with regional service providers of digital print as this will reduce the procurement lead time. Shipment of goods from regional service providers takes lesser shipment time compared with shipment from global print service providers.

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Risks in Printed Forms procurement

Printed Forms procurement managers also need to proactively identify and mitigate potential risks that can arise in the supply chain or contracts for Printed Forms procurement. Some examples include:

Commercial printing is considered as a manufacturing activity in many countries, and they are required to comply with various laws with respect to environment and human safety. However, non-adherence to any of the international or regional laws can impact the brand image of the supplier as well as result in hefty fines or removal of operating license
Suppliers depend on various third-party vendors for providing IT support, storage, and distribution of print materials and inputs. Any supply failure on third-party vendor's part may lead to inconsistency and delay in the supply of print materials to buyers. Moreover, these supply inconsistencies may compel suppliers to procure the product from other suppliers at the market price, which could be higher than the contract price. This result in an increase in procurement cost for suppliers
Contract-related risks where unfavorable credit terms may severly penalize buyers for delayed payments or entitle the supplier to demand pre-payments or shorten the payment terms are not very common in the category but they do exist in certain situations where buyers' liquidity or financial health is in question

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Who should read this report

The report is intended to serve as a one-stop reference guide for Printed Forms procurement strategy and offers a perfect blend of category basics with deep-dive category data and insights. Therefore, it is ideal for category beginners looking for “Printed Forms: Procurement Report 101” as well as for category experts actively tracking the global Printed Forms procurement market.

You may have just initiated your research to design a winning Printed Forms procurement strategy, or you may be a category expert looking for strategic insights and updated data.Either ways, the report has your requirements covered.

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Key questions on Printed Forms procurement answered by this report

Procurement decisions can prove to be costly in the absence of careful deliberation and evaluation of every available option. In fact, more than 90% of the decision makers we work with acknowledge that timely availability of up-to-date category intelligence can help them make better purchasing decisions. More than 80% of them believe that in-house category intelligence needs to be updated periodically to achieve full benefits. If you have read so far, we are quite sure you agree!!

The Printed Forms procurement report helps take more informed decisions by placing all the critical information and advice at the fingertips of a decision maker. It also specifically answers some of the key questions that we have been routinely asked during our industry outreach initiatives:

What is the spend potential in the Printed Forms market?
What is the correct price to pay for Printed Forms? What are the key trends and factors that influence current and future pricing?
Which selection criteria are the most important for Printed Forms Suppliers Market?
Who are the top Printed Forms suppliers? What are their cost structures?
Which negotiation levers can reduce Printed Forms procurement cost ?
What are supplier margins in Printed Forms market?
What are the best practices for Printed Forms procurement and what are the potential risks?

SpendEdge Insights has helped procurement professionals and sourcing teams manage multiple spend areas and achieve more than $2 billion in savings. Activate your free account today!

Printed Forms Category Insights: What is inside

The Printed Forms market report offers a complete picture of the supply market and analyzes the category from the perspective of both buyers and suppliers. Analysis of the category trends, procurement best practices, negotiation levers and overall category management strategy advisory are interspersed with in-depth data and commentary on spend outlook, pricing ecosystem and supplier landscape drilled down to a region-level coverage.

Data

A key highlight of this report is the in-depth outlook created on Printed Forms procurement spend and pricing trends. The report further delves deep into the aspects of cost structure, total cost of ownership and supplier margins for Printed Forms. A dedicated section to supplier profiles and evaluation helps decision makers cast a wider procurement net and identify gaps in existing relationships.

Insights

Along with specific category and supplier intelligence, the publication also includes curated insights on Printed Forms market trends, price influencers and inherent risks. These insights help the decision makers prepare for market shaping trends in advance and create alternative strategies for changes in the market conditions.

Advisory

Additionally, the report also advises on the best practices and strategies to manage the Printed Forms category efficiently. Negotiation levers and opportunities are explained in detail along with quantification of their potential. Benchmark KPIs for supplier and buyer performance management are also aggregated to better organize the category objectives. Other themes of advisory include ideal procurement organization structure, enablers to achieve KPIs or category objectives and ideal SLAs to have with suppliers.

Category Ecosystem

Buyer and supplier ecosystem
Competitiveness index
Buyer and supplier power
Threat of new entrants and substitutes

Global and Regional Sourcing Insights

Category spend
Spend growth
Dynamics
Opportunities

Pricing and Cost Analysis

Pricing outlook and data
Drivers of pricing
Cost structure and inputs cost
Total cost of ownership
Pricing models and margins

Cost Saving Opportunities & Negotiation Strategies

Buyer and supplier side levers
Quantified cost saving opportunities
Negotiation strategies and quantified outcome

Procurement Best Practices, Strategy and Enablers

Procurement excellence
Sustainability and innovation
KPIs and category enablers
Risk management and outsourcing

Vendor Analysis

RFx essentials and selection criteria
SLAs
Supplier evaluation metrics
Detailed supplier profiles

Our research is complex, but our reports are easy to digest. Quantitative analysis and exhaustive commentary is placed in an easy to read format that gives you an in-depth knowledge on the category without spending hours to figure out “what does it mean for my company?”

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Category Research Framework

SpendEdge presents a detailed picture of Printed Forms procurement solutions by way of study, synthesis, and summation of data from multiple sources. The analysts have presented the various facets of the market with a particular focus on identifying the key category influencers. The data thus presented is comprehensive, reliable, and the result of extensive research, both primary and secondary.