Photocopying Equipment | Intelligence Report

Strategic Sourcing Guide to Photocopying Equipment Procurement

Overview

Printing Machinery and Equipment market around the world is undergoing rapid transitions that have a massive potential to influence the way companies strategize for Photocopying Equipment procurement and the cost they have to incur. Digital printing has made significant in-roads at the expense of offset printing owing to its benefits such as order flexibility, optimized stock handling, and minimization of time-to-market for printed content.

Suppliers expect an increase in OPEX from rising prices of paper and ink which has resulted from rising input costs and to some extent, from shortening supply. Still, declining use of paper and intense competition will offset this incremental cost.

The category is expected to experience a moderate price rise resulting from increasing investment in technologies and automation by commercial printing companies, but long-term price outlook remains positive for buyers as suppliers are expected to recover the technological investments soon.

Photocopying Equipment Procurement Best Practices

The report discusses in detail the best practices that have served well the category managers responsible for Photocopying Equipment procurement.

For example, Buyers would benefit from engaging with service providers that display a high level of adoption of technologies such as web-to-print, workflow automation software, and remote proofing. These technologies would, in turn, enable buyers to achieve savings in their printing budgets, improve print quality, provide better visibility over the printing project, and offer greater flexibility over the printing project.

Buyers prefer to engage with service providers that adopt hedging techniques to mitigate the effects of fluctuations in printing ink prices. The majority of printing inks are primarily derivatives of crude oil, the prices of which are highly volatile. Thus, engaging with service providers that adopt hedging will allow buyers to minimize the impact of price fluctuations pertaining to printing inks during the contract tenure.

Buyers must clearly define clauses pertaining to the ownership of subcontracted services that are not part of their service providers' portfolios. This is necessary to ensure service consistency and control over sensitive data that are shared with sub-contracted firms.

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Risks in Photocopying Equipment procurement

Photocopying Equipment procurement managers also need to proactively identify and mitigate potential risks that can arise in the supply chain or contracts for Photocopying Equipment procurement. Some examples include:

Procurement without consulting the actual users of Photocopying Equipment may result in a mismatch in expectations of the buyer's internal stakeholders versus the actual contract executed
Commercial printing is considered as a manufacturing activity in many countries, and they are required to comply with various laws with respect to environment and human safety. However, non-adherence to any of the international or regional laws can impact the brand image of the supplier as well as result in hefty fines or removal of operating license
Suppliers may face a situation where they are unable to honor a contract in its entirety due to shortage of resources, finances or capabilities. While contractual terms safeguard buyers from the non-performance, their operations could still face massive disruptions due to suppliers' non-performance

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Who should read this report

The report is intended to serve as a one-stop reference guide for Photocopying Equipment procurement strategy and offers a perfect blend of category basics with deep-dive category data and insights. Therefore, it is ideal for category beginners looking for “Photocopying Equipment: Procurement Report 101” as well as for category experts actively tracking the global Photocopying Equipment procurement market.

You may have just initiated your research to design a winning Photocopying Equipment procurement strategy, or you may be a category expert looking for strategic insights and updated data.Either ways, the report has your requirements covered.

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Key questions on Photocopying Equipment procurement answered by this report

Procurement decisions can prove to be costly in the absence of careful deliberation and evaluation of every available option. In fact, more than 90% of the decision makers we work with acknowledge that timely availability of up-to-date category intelligence can help them make better purchasing decisions. More than 80% of them believe that in-house category intelligence needs to be updated periodically to achieve full benefits. If you have read so far, we are quite sure you agree!!

The Photocopying Equipment procurement report helps take more informed decisions by placing all the critical information and advice at the fingertips of a decision maker. It also specifically answers some of the key questions that we have been routinely asked during our industry outreach initiatives:

What is the spend potential in the Photocopying Equipment market?
What is the correct price to pay for Photocopying Equipment? What are the key trends and factors that influence current and future pricing?
Which selection criteria are the most important for Photocopying Equipment Suppliers Market?
Who are the top Photocopying Equipment suppliers? What are their cost structures?
Which negotiation levers can reduce Photocopying Equipment procurement cost ?
What are supplier margins in Photocopying Equipment market?
What are the best practices for Photocopying Equipment procurement and what are the potential risks?

SpendEdge Insights has helped procurement professionals and sourcing teams manage multiple spend areas and achieve more than $2 billion in savings. Activate your free account today!

Photocopying Equipment Category Insights: What is inside

The Photocopying Equipment market report offers a complete picture of the supply market and analyzes the category from the perspective of both buyers and suppliers. Analysis of the category trends, procurement best practices, negotiation levers and overall category management strategy advisory are interspersed with in-depth data and commentary on spend outlook, pricing ecosystem and supplier landscape drilled down to a region-level coverage.

Data

A key highlight of this report is the in-depth outlook created on Photocopying Equipment procurement spend and pricing trends. The report further delves deep into the aspects of cost structure, total cost of ownership and supplier margins for Photocopying Equipment. A dedicated section to supplier profiles and evaluation helps decision makers cast a wider procurement net and identify gaps in existing relationships.

Insights

Along with specific category and supplier intelligence, the publication also includes curated insights on Photocopying Equipment market trends, price influencers and inherent risks. These insights help the decision makers prepare for market shaping trends in advance and create alternative strategies for changes in the market conditions.

Advisory

Additionally, the report also advises on the best practices and strategies to manage the Photocopying Equipment category efficiently. Negotiation levers and opportunities are explained in detail along with quantification of their potential. Benchmark KPIs for supplier and buyer performance management are also aggregated to better organize the category objectives. Other themes of advisory include ideal procurement organization structure, enablers to achieve KPIs or category objectives and ideal SLAs to have with suppliers.

Category Ecosystem

Buyer and supplier ecosystem
Competitiveness index
Buyer and supplier power
Threat of new entrants and substitutes

Global and Regional Sourcing Insights

Category spend
Spend growth
Dynamics
Opportunities

Pricing and Cost Analysis

Pricing outlook and data
Drivers of pricing
Cost structure and inputs cost
Total cost of ownership
Pricing models and margins

Cost Saving Opportunities & Negotiation Strategies

Buyer and supplier side levers
Quantified cost saving opportunities
Negotiation strategies and quantified outcome

Procurement Best Practices, Strategy and Enablers

Procurement excellence
Sustainability and innovation
KPIs and category enablers
Risk management and outsourcing

Vendor Analysis

RFx essentials and selection criteria
SLAs
Supplier evaluation metrics
Detailed supplier profiles

Our research is complex, but our reports are easy to digest. Quantitative analysis and exhaustive commentary is placed in an easy to read format that gives you an in-depth knowledge on the category without spending hours to figure out “what does it mean for my company?”

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Category Research Framework

SpendEdge presents a detailed picture of Photocopying Equipment procurement solutions by way of study, synthesis, and summation of data from multiple sources. The analysts have presented the various facets of the market with a particular focus on identifying the key category influencers. The data thus presented is comprehensive, reliable, and the result of extensive research, both primary and secondary.