Printer Toner Category Procurement Intelligence Report

A complete buyer's guide that provides comprehensive insights on Printer Toner category spend, spend growth and regional segmentation; in-depth price trends; negotiation levers and analysis of Printer Toner suppliers.

Our category grouping process defines that the overall Office Supplies market includes spend on all general office supplies and consumables - both movable and immovable. However, ICT consumables and printing supplies are excluded from the category. Dynamics of the global Printer Toner market play out within this wider arena of Office Supplies market. Therefore, our coverage of the Printer Toner category also operates within this broader boundary of the overall Office Supplies market.

Key questions on L4 procurement answered by this report

Strategic Sourcing Guide to Printer Toner Procurement


Business practices within Printer Toner market are heavily influenced by changing trends across the category as well as within the broader Office Supplies market. As a smaller indirect spend category, has largely escaped the intense scrutiny and analysis that procurement functions extend to most direct spend categories. However, some of the suppliers have begun to offer intelligent solutions to procure and analyze expenditure on each of the items so that effective budgeting can be done. Given the trend, more vendors are expected to offer such tools to buyers.

Recent advances in information technology and online commerce have allowed buyers to increasingly utilize e-auctioning as a mechanism to reduce costs across the value chain. E-auctioning allows buyers to reduce the procurement lead times, increase their supplier base and connect with sellers and intermediaries simultaneously.

Many suppliers have begun to use various online media platforms such as social networking sites and mobile applications to expand their digital presence. It is because digital marketing helps suppliers reach target audience in a cost-effective manner. Also, as most of the leading suppliers of the market have invested in online commerce, digital marketing also helps generate online sales and create brand loyalty. Benefits of digital marketing are making suppliers invest in digital marketing solutions.

As a result, category managers need to closely monitor the Printer Toner procurement trends and identify changes required in their procurement environment for the category.

Printer Toner Procurement Best Practices

Sometimes, procurement functions are unable to timely alter their practices while responding to market conditions. Industry experts acknowledge that periodically reviewing procurement best practices and adopting learnings from across procurement categories can help procurement teams respond to market needs in a more agile way. This report combines our experience of other categories with Printer Toner procurement insights and hand picks best practices that can work for category managers delving in this market.

For example, Buyers should proactively manage relations with Printer Toner suppliers and have pre-determined intervention criteria for onboarding or replacing a supplier, changing specifications or terms and conditions.

Service bundling involves the procurement of basic services with value-adds such as analytics tools, record classification, and e-mail strategy. This helps in the reduction of management effort and procurement expenditure. Buyers should assess a service providers ability to provide bundled services and engage depending on the internal requirements.

Buyers should engage with suppliers that can offer environment-friendly solutions that help reduce the carbon footprint. Some examples are products made from natural resins, recycled plastics, and wood from managed forests which are often ignored by SMEs/unorganized suppliers.

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Risks in Printer Toner procurement

Printer Toner procurement managers also need to proactively identify and mitigate potential risks that can arise in the supply chain or contracts for Printer Toner procurement. Some examples include:

  • Procurement without consulting the actual users of Printer Toner may result in a mismatch in expectations of the buyer's internal stakeholders versus the actual contract executed
  • Contract-related risks where unfavorable credit terms may severly penalize buyers for delayed payments or entitle the supplier to demand pre-payments or shorten the payment terms are not very common in the category but they do exist in certain situations where buyers' liquidity or financial health is in question
  • Pricing terms in the contract could prove to be inadequate to safeguard the buyer from impact of a sudden increase in supplier's cost, often arising from a lack of clarity on scope of products or services to be delivered

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Who should read this report

  • The report is intended to serve as a one-stop reference guide for Printer Toner procurement strategy and offers a perfect blend of category basics with deep-dive category data and insights. Therefore, it is ideal for category beginners looking for “Printer Toner: Procurement Report 101” as well as for category experts actively tracking the global Printer Toner procurement market.


    You may have just initiated your research to design a winning Printer Toner procurement strategy, or you may be a category expert looking for strategic insights and updated data.Either ways, the report has your requirements covered.

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Key questions on Printer Toner procurement answered by this report

    Procurement decisions can prove to be costly in the absence of careful deliberation and evaluation of every available option. In fact, more than 90% of the decision makers we work with acknowledge that timely availability of up-to-date category intelligence can help them make better purchasing decisions. More than 80% of them believe that in-house category intelligence needs to be updated periodically to achieve full benefits. If you have read so far, we are quite sure you agree!!


    The Printer Toner procurement report helps take more informed decisions by placing all the critical information and advice at the fingertips of a decision maker. It also specifically answers some of the key questions that we have been routinely asked during our industry outreach initiatives:


    • What is the spend potential in the Printer Toner market?
    • What is the correct price to pay for Printer Toner? What are the key trends and factors that influence current and future pricing?
    • Which selection criteria are the most important for Printer Toner Suppliers Market?
    • Who are the top Printer Toner suppliers? What are their cost structures?
    • Which negotiation levers can reduce Printer Toner procurement cost ?
    • What are supplier margins in Printer Toner market?
    • What are the best practices for Printer Toner procurement and what are the potential risks?

SpendEdge Insights has helped procurement professionals and sourcing teams manage multiple spend areas and achieve more than $2 billion in savings. Activate your free account today!

Printer Toner Category Insights: What is inside

  • A comprehensive drill down on category sourcing execution: Data, insights, advisory

    The Printer Toner market report offers a complete picture of the supply market and analyzes the category from the perspective of both buyers and suppliers. Analysis of the category trends, procurement best practices, negotiation levers and overall category management strategy advisory are interspersed with in-depth data and commentary on spend outlook, pricing ecosystem and supplier landscape drilled down to a region-level coverage.


    A key highlight of this report is the in-depth outlook created on Printer Toner procurement spend and pricing trends. The report further delves deep into the aspects of cost structure, total cost of ownership and supplier margins for Printer Toner. A dedicated section to supplier profiles and evaluation helps decision makers cast a wider procurement net and identify gaps in existing relationships.


    Along with specific category and supplier intelligence, the publication also includes curated insights on Printer Toner market trends, price influencers and inherent risks. These insights help the decision makers prepare for market shaping trends in advance and create alternative strategies for changes in the market conditions.


    Additionally, the report also advises on the best practices and strategies to manage the Printer Toner category efficiently. Negotiation levers and opportunities are explained in detail along with quantification of their potential. Benchmark KPIs for supplier and buyer performance management are also aggregated to better organize the category objectives. Other themes of advisory include ideal procurement organization structure, enablers to achieve KPIs or category objectives and ideal SLAs to have with suppliers.

  • Unrivalled breadth of category analysis: at your fingertips

    Category Ecosystem

    • Buyer and supplier ecosystem
    • Competitiveness index
    • Buyer and supplier power
    • Threat of new entrants and substitutes

    Global and Regional Sourcing Insights

    • Category spend
    • Spend growth
    • Dynamics
    • Opportunities

    Pricing and Cost Analysis

      • Pricing outlook and data
      • Drivers of pricing
      • Cost structure and inputs cost
      • Total cost of ownership
      • Pricing models and margins

    Cost Saving Opportunities & Negotiation Strategies

    • Buyer and supplier side levers
    • Quantified cost saving opportunities
    • Negotiation strategies and quantified outcome

    Procurement Best Practices, Strategy and Enablers

    • Procurement excellence
    • Sustainability and innovation
    • KPIs and category enablers
    • Risk management and outsourcing

    Vendor Analysis

    • RFx essentials and selection criteria
    • SLAs
    • Supplier evaluation metrics
    • Detailed supplier profiles
  • A lucid, easy to read format: Enabling fast decisions

    Our research is complex, but our reports are easy to digest. Quantitative analysis and exhaustive commentary is placed in an easy to read format that gives you an in-depth knowledge on the category without spending hours to figure out “what does it mean for my company?”

Category Research Framework

SpendEdge presents a detailed picture of Printer Toner procurement solutions by way of study, synthesis, and summation of data from multiple sources. The analysts have presented the various facets of the market with a particular focus on identifying the key category influencers. The data thus presented is comprehensive, reliable, and the result of extensive research, both primary and secondary.

Information Sources

Primary research
Secondary research
Procurement heads
Industry journals and reports
Category managers
Periodicals and new articles
Sourcing consortium professionals
Category webinars
Industry experts and thought leaders
Internal categiry playbooks
Procurement managers
Industry/government websites on regulations, compliance
Category heads of suppliers
Internal databases
Client account heads/managers
Industry blogs/thought leader briefings
Client and industry consultants

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